Automation checklist

Information for TrustsThis article sits within the Information for Trusts section

  1. ☐​ A ‘Data transfer approver’ role is assigned to your trust on DfE Sign in. 

  2. Follow our guidance here. 

  1. ​​☐​ You have followed the guidance from your FMS provider e.g. year end closedown.  

  1. ​​☐​ Your trust is correctly identified as a SAT or MAT in your FMS software.  

  1. ☐​ The correct references are included in the data that you will upload to the DFE. Your trust UPIN (format 1XXXXX) OR company number (XXXXXXXX) AND LEA establishment numbers (format XXX-XXXX) are included below this checklist.

  2. Please note that:  

  • each academy cost centre must have the correct LEA establishment number  

  • each central services cost centre should have no reference data  

  1. ☐​ Account codes are consistent with the Academies CoA 2024/25.  

  1. ☐​ All local account codes have been linked or summarised to a valid DfE account code.  

  1. ☐​ No boarding provision account codes have a balance if your trust does not provide boarding provision, these include expenditure codes 725300, 780100 to 780850, 895100 to 895850.  

  1. ☐ There are no ‘DfE temporary’ account code in your data, these are 510980, 510990, 520400 & 550600, 

  1. ☐​ There are no account codes beginning with a 9 (9XXXXX) with a balance.  

  1. ☐​ Relevant suppliers/customers (trusts) are flagged as counterparty.  

  1. ☐​ The data to be sent to the DfE contains no 0 (zero) values.  

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